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TNMHPO - Texas-New Mexico Hospice and Palliative Care Organization
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TNMHPO - Texas-New Mexico Hospice and Palliative Care Organization
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TNMHPO - Texas-New Mexico Hospice and Palliative Care Organization

2026 TNMHPO Annual Conference Exhibits and Sponsorships

This annual conference will be at the Kalahari Resort, Round Rock, Texas, from March 4th-6th. Exhibit schedule: Setup Wednesday March 6th after 5pm. Exhibits open to attendees on Thursday, March 5th, from 8-5 and Friday, March 6th, from 8-4. We ask that you do not break down before this time, as we encourage networking and attendee experience to be unified. Exhibit space is very limited and will go fast, so don’t wait to sign up.

2026 Annual Conference Sponsorship-Exhibitor Menu & Application

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  • About the Conference

    TNMHPO’s Annual Conference is a premier, multi‑day gathering for hospice and palliative care leaders and teams across Texas and New Mexico, and beyond. The program blends regulatory, clinical, operational, and leadership content with high‑value networking designed to spark practical solutions and strategic partnerships.
    • Who attends: Administrators, CEOs/Owners, Executive Directors, Directors and Managers (clinical and operations), Billing/Finance leaders, Nurses, Social Workers, Chaplains, Quality/Compliance professionals, and interdisciplinary team members.
    • Projected attendance: 480–500 total participants (includes attendees, exhibitors, staff, and speakers).
    • Why Exhibit/Sponsor: Unmatched access to decision‑makers evaluating solutions in enrollment/billing/RCM, compliance, documentation, workforce, pharmacy/DME, tech enablement, analytics, transportation/fleet, education and training, bereavement, and more.

  • Key Benefits for Industry Partners

    • Direct access: Majority of attendees influence or hold purchasing authority for hospice operations, billing, and care delivery.
    • Year‑round visibility: Annual Partner packages extend your reach before, during, and after the event.
    • High‑touch networking: Receptions, coffee breaks, and a lively exhibit hall designed for conversations that convert.

  • Exhibit Opportunities

    All booths include: two chairs per table, and pre/post attendee lists. Electricity, shipping, material handling, and Internet upgrades may be ordered through the venue/decorator, which we will send out prior to the conference.
    • Member Early‑Access Window: Sponsors, Affiliate members, and returning exhibitors receive first priority. After the window closes, booths open to all qualified partners.
    • Category Balancing: TNMHPO may limit over‑representation in a single product category to preserve variety and ROI for all partners.

  • Please Note:

    In February 2025, 89% of attendees were decision makers. This conference is made possible with your sponsorships and exhibiting. Please review the annual partner program offerings as exhibit space is offered with them.

  • Exhibitor placement is prioritized as follows: Sponsorships and TNMHPO Members, Annual Partner Members, Returning Exhibitors, and Non-Members

    We value our long-time exhibitors and encourage you to explore sponsorship opportunities for even greater visibility and engagement. Sponsorships offer prime booth placements and additional benefits that can help you maximize your impact at the conference. Due to high demand and our history of selling out quickly, we recommend applying early to secure your space.

  • ANNUAL PARTNER SPONSORSHIPS

    • Title Sponsor designation on key signage and website
    • Double booth (premier placement) + 6 badges
    • One Lunch Sponsorship or General Session AV & Recording Sponsor
    • 2 push-alerts (if using an event app) or 2 sponsor spotlight emails
    • Full‑page ad + poster/easel signage
    • First choice booth selection for 2027

    • Double booth (premier placement) + 5 badges
    • Exclusive Breakfast or one Lunch Sponsorship
    • Full‑page ad + poster/easel signage
    • Logo on conference page; pre/post attendee lists

    • Double booth (priority placement) + 4 badges
    • Choice of any à la carte item ≤ $5,000
    • Full‑page ad in program
    • Logo on conference page; pre/post attendee lists

    • Single booth (priority placement) + 2 badges
    • Choice of any à la carte item ≤ $5,000
    • Half‑page ad in program
    • Logo on conference page; pre/post attendee lists

    • Single booth (priority placement) + 2 badges
    • Choice of Coffee Break or Leadership Session Sponsor
    • Half‑page ad in program
    • Logo on conference page; pre/post attendee lists

  • Bundles

    • Single booth + Coffee Break sponsorship
    • Highlighted "New Exhibitor" icon on listings
    • Includes 2 badges
    • Social Media recognition pre/post show
    • Double booth + Leadership Session Sponsor
    • 1 dedicated pre-show sponsor highlight (email or website feature)
    • Includes 4 badges
    • Social Media recognition pre/post show
    • Double booth + co-sponsorship of reception or lunch (shared)
    • Includes 5 badges
    • Social media recognition pre/post show

  • À La Carte Sponsorship Menu

    3‑minute welcome, full‑page ad, premier table near F&B, lunch signage; option to provide branded napkins (sponsor supplies).

    Full‑page ad; Introducing the speaker; premium placement on exhibit floor. Your logo on our conference registration page.

    Full‑page ad; breakfast signage; table near F&B.

    Half-page ad in the brochure; Signage and face-to-face welcome of guests as they enter the reception; Your logo on our conference registration page; Tabletop signage thanking your business for sponsoring.

    Half-page ad in the brochure; Signage and face-to-face welcome of guests as they enter the reception; Your logo on our conference registration page; Tabletop signage thanking your business for sponsoring.

    Half-page ad in the brochure; Signage; Participant list pre/post show.

    Half-page ad in the brochure; Signage and face-to-face welcome of guests as they enter the reception; Your logo on our conference registration page; Tabletop signage thanking your business for sponsoring.

    Half-page ad in the brochure; Signage; Participant list pre/post show.

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    Co‑Branded SSID/Password.

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    Half-page ad in the brochure; Signage; Participant list pre/post show.

    Half-page ad in the brochure; Your logo on carry bags; Participant list pre/post show.

    Half-page ad in the brochure; Your logo on keycards if available or signage; Participant list pre/post show.

    Introduce the speaker; quarter‑page ad; “Session sponsored by” on agenda – This is available only on non-CNE/CME/CEU sessions

    Half-page ad in brochure; Your logo on front page graphic; Company listed first on exhibitors page on the mobile app; Participant list pre/post show.

    Half-page ad in the brochure; Table tents saying "Sponsored by: Company." Can bring your own branded napkins; Participant list pre/post show.

    Choose how you want to make an impact: sponsor either the virtual swag bag, delivering a digital flyer, coupon, or resource directly to attendees’ inboxes, or the physical conference carry bag, offering a tangible product or flyer pre-stuffed in the carry bag at the event. Whether you opt for digital or physical, your brand will be prominently featured and remembered by attendees.

    Place your brand directly into the hands of every attendee with an advertisement in our conference brochure. This essential guide will be used throughout the event, providing you with repeated exposure and an opportunity to deliver your message to a captive audience.

  • Booth Packages – TNMHPO members receive $300 off packages

    Includes: One (1) 6-foot table. Maximum display width: 6 feet. Maximum display height without surcharge: 5 feet. Displays that exceed 5 feet in height require a $200 Sightline Accommodation so we can place your table to avoid obstructing neighboring exhibitors. Exhibits that arrive exceeding these limits without the accommodation will be required to adjust or remove the display to maintain fair sightlines for all vendors.

    Includes two (2) adjacent 6-foot tables (total frontage up to 12 feet). Maximum combined display width: 12 feet. Maximum display height without surcharge: 5 feet. Displays that exceed 5 feet in height require a $200 Sightline Accommodation so we can position your booth to avoid obstructing neighboring exhibitors. Exhibits that arrive exceeding these limits without the accommodation will be required to adjust or remove the display to maintain fair sightlines for all vendors.

Education Subscription

The TNMHPO Education Subscription is for agencies who wish to provide on-demand education for the entire staff. This subscription is an add-on to a TNMHPO membership and can’t be purchased separately.

A TNMHPO Membership Plus Education Subscription gives members of the Texas New Mexico Hospice & Palliative Care Organization unlimited access to all archived online education for the entire year.  You can provide training to your current staff and utilize these educational opportunities for new employee orientation.  There are courses for every discipline on your hospice team and continuing education units and proof of attendance for Administrators, Nurses, Social Workers, and LPCs.

The optional education subscription may only be used by staff of the joining hospice agency, not to train partners, affiliates or sister organization staff. If your hospice is part of a home health, then the home health division will need to pay its own dues and education. 

TNMHPO reserves the right to limit users if we feel the system is being misused.

  • Benefits
  • Over 100 recorded online training courses for all hospice disciplines
  • Eligible for Continuing Education Units
  • Customized certificates for CEUs
  • Available on-demand, on your schedule
  • Cost

The TNMHPO Education Subscription is 10% of your annual membership dues plus $650.  

  • How to Purchase

When purchasing your membership, select the “Education Subscription” option in the drop down on the membership product page. 

Already a member? Contact our team directly to upgrade your membership.

For questions regarding our education subscription or its offerings, contact our Director of Operations, Keith Parker, at 512-956-0875 (voice and text) or email at kparker@txnmhospice.org.